OHS 05-12-2023

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OHS Committee 

OHS Meeting Minutes 

Attendees

• Matthew Windsor

• Sascha Planert

• Anthony Perry

• Graeme MacLean

• Sarah Driscoll

• Henry Osborne

• Sarah Fraser

• Jack Tandy

Apologies

• Lucy Tsipouras

• Jake Joyce

• Paul Deakin

Acknowledgement of Country 

• Henry Osbourne

Nominate minute taker

• Matthew Windsor. 

Nominate Chair person

• Tim Bishop

Conflicts of interest if any

• Nil

Agree minutes of previous meeting 

• All members to read these minutes and last minutes. Matt to send out as pdf at end of meeting in group meeting.

  • Anthony to raise an issue later in the meeting

Management update

• Matt and Tim to report back on Cranbourne door / safety exits. 

  1. Doors have been replaced with outward opening doors

  2. Front door is always outwards openable

  3. Illumination for exit signage still needs to be done

  4. Rear door to be outwards openable. Tobias to be put on this task. 

• Extreme weather RSS solution

  1. To inform the morning manager / other management of upcoming extreme weather events

  2. RSS feed too busy. Tim will keep investigating tech issues. 

• Management training report (commitments poster etc)

  1. Management training on discrimination and harassment happened on 21 Nov 2023. Attendees were: Matthew Windsor, James Bowden, Angus Lithgow, Richie Mansbridge, Jack Tandy, Sascha Planert, Tim Bishop

  2. Covered aspects of current legislation

  3. Tim wants to put together a set of firm commitments for management towards staff

• Dolly rubbers & Trolley welds

  1. Discussed at toolbox meeting

• QR firstaid explainer (need vids)

  1. Discussed at toolbox meeting

  2. Still confusion about what happens to equipment on the floor when issues arise

• New HSR needed

  1. Will be in Man's Message

• Dangerous walk between sites

  1. Extremely dangerous when walking on Nelson St. 

  2. Need to communicate this to staff. 

Health & Safety reps update 

• Anthony: Designated working group is the office

• Graeme: Designated working group is Cranbourne Lifters

• We need another nomination for Abbotsford Lifters

  1. Names include: Thom Gibbons, Paul Deakin, Daniel Duarte, Sarah Fraser

  2. 
     

Policy working groups updates

Discrimination & Harassment Policy

• 52 70 people have done the quiz, most have got 12/13 or more. A couple did poorly. 

• Matt to laminate QR code handout

• Matt to speak to Angus about email reminders from early December

• Sub-commitee to discuss about staff going back to get a perfect score

• New discrim and harassment policy - how are we training staff in this other than just reading the policy and completing the quiz?

• 
  

Safe Manual Handling Policy

• Texting reminders then raft of sanctions

• Alba ergonomics - "Train the Trainer" workshop booked Jan 10th coming in for 4 hours

• After workshop committee will decide if they’re ready to teach themselves

• Yet to see training documentation

• Tim & Matt to meet up about flow charts

• 
  

Privacy Move Policy

• Jack has organised meeting

  • We met 2 weeks ago. Focussed on diferent stages of booking process. Wrote list of questions to ask customers - redo of script

  • Policy is almost done. Needs script and some more details

  • One more meeting, then draft policy to be presented at the next OHS meeting, into Whatsapp

• training for mental health for privacy move group needs to be booked. 

  • Jack to book this

Fatigue Management Policy

• Have met, 

  • Changes to driving blocks, eg change driver every hour. If you're with a no drive, bring it to management's attention

• Sub committee to work out a way to transmit how fatigued movers are at the end of a shift to management involved in future shift allocation

• B3s vs B2s to be discussed.

• Fatigue management policy needs more time for review. To be brought up at the next meeting   

  • Matt to arrange sub committee meeting, 

  • Need to review fatigue legislation

• Fatigue management policy accepted

  • moved by Matt, 2nded by Graeme. Most in favour.

  • Needs 5 questions at the end to make sure staff have read it

• Tim to create draft of that quiz to be edited by group.  

Review of Workplace Health Safety Injury/Incident statistics and data

• Increase in number of reports

  • include percentage of shifts worked where an injury occured vs no. of shifts worked

  • stats need to be "per capita"

  • monthly report needs to be exported from Filemaker

New or ongoing hazards or risks

• Most dangerous issues arise when eqiupment is faulty. How can we improve reporting of equipment and safety issues?

  • QR code in back of truck "Is something broken?". link prefills safety report

  • Tim working on this

  • QR Code for injury report

• Tim needs volunteer on paid time to make short videos on

  • how to replenish first aid kit

  • how to do basic safety tasks

  • Sarah Fraser to volunteer.

  • 
    

Emerging WHS issues

• Nil

Findings of workplace inspections if any

• Workplace inspection due today 8/11. 

• Outcome of above?

  1. Didn't happen, too crazy day. Will happen on 5/12/23

  2. Anthony did a walk through of the new site the other day. Question and discussion around safety exits at new depot

  3. Tim has printed out a bunch of new floor plans to depot

     1. Tim and Anthony to review to try and increase safety

Issues to be considered by workers and management

• Cranbourne truck parking lines: 

  1. Tim to talk to Tobias

• 
  

WHS training needs of workers

• mental health training - Jack to book

• managers training - Completed

Drafting WHS procedures for workplace

• nil

Any updates on legislation, codes of practice, guidance materials

Outstanding actions from previous meetings

• 
  

• One of the new trucks reverse beeper isn't working

• Centre line in truck to mark ramp placement - We need to test this

  • Richie has started to put this in place

  • Has this been successful?

  • Committee agrees that a centre line in the ramp is useful

  • All ramps MUST have yellow lines on the sides

  • Propose that Richie be told that sides are solid yellow, centre is dotted line

  • Need to be reviewed

• Paul has noted an absence of small sunsceen bottles in trucks - is being rectified

• Injury data Matt presented data - to be improved for next meeting, needs more detail

• 
  

Cranbourne Specific other business (Graeme report)

• Pot Plants is being sent back, again, to be rectified

Other/new business

• Sunscreeen bottle muster - Sunscreen into Christmas!

  • If there are not enough, need more purchased

  • No little bottles in the Cranbourne Trucks

• Tim to add new members (Sarah and Thom) to Whatsapp group

Toolbox representatives

• • Graeme to do Cranbourne Toolbox

  • Sarah Driscoll to do Abbotsford (19th Dec).

Meeting close and confirm date and time of next meeting

• Tuesday 9 January 2024.