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OHS Committee 

OHS Meeting Minutes 

Attendees

• Matthew Windsor

• Anthony Perry

• Sarah Driscoll

• Jake Joyce

• Tim Bishop

• Thomas Lidgerwood

• Paul Deakin

• Jack Tandy

• Alex Morris

• Lance Gannon

Apologies

• Paul Deakin

• Graeme MacLean

• Sascha Planert

• Thom Gibbons

• Henry Osborne

Acknowledgement of Country 

• Thomas Lidgerwood

Nominate minute taker

• Tim Bishop

Nominate Chair person

• Matthew Windsor

Agree minutes of previous meeting 

• Agreed

Management update

• Thursday Tim, Anthony, Lance to do truck checks Thursday

• Shoulder dollies

• Tim to book next D&I committee meeting

• Segmented boxes imminent

• Ask people for their feedback on how the new depot systems work

Health & Safety reps update. Any updates on legislation, codes of practice, guidance materials

• Nil

• Sewing machine tables, BBQ tables & grease traps Matt to add to FM

• Graeme has found an appropriate ladder, may put out into all other trucks

• HSR election is in progress

• Lance, Thomas and Oscar P have been nominated

• New HSR announced on Monday

Discrimination & Harassment Policy⬅️link

• All new staff have done

• 80-90% completion

Safe Manual Handling Policy⬅️link

• New training sheets are with all trainers

• Raph loves it (he wrote it)

• Alex thinks it good, but bingo is not useful

• Alex to email items to improve in bingo

• D&I sub comm to review

• 
  

Privacy Move Policy⬅️link

• Matt to book meeting

• Alex raised question about when staff are informed about PM's, level system explained by Sarah

• Alex suggested even level 1 moves staff are informed

• Not yet complete

Fatigue Management Policy⬅️link

•  Matt will follow up on quiz to make sure people complete

• "Very good quiz" (Jack)

• 
  

Review of Workplace Health Safety Injury/Incident statistics and data

• 8 reports

• 1 required medical visit

• 1 required 7 days off

• Comparable with late last year

• A bit up on last month

• Lost time injury rate is (total hours worked / injuries reported where someone has missed work)

• Injuries correlate with busy months and lots of new staff

• Qty of injuries is quite stable, but not seriousnes of injuries

• Type of injuries consistent

• No head injuries last month

• Most significant injury was ramp slip

• Tim to investigate "day before move" email/SMS with reminders regarding empty fridge / parking etc

New, emerging or ongoing hazards or risks

• Notes on inspection undertaken attached

• New roller door entry procedure to be communicated

• Issues with entry from Nelson St, new system explained

• Morning and afternoon warden

• Trained people to be warden

• Good visual cues identified

• Walkway issues

• Bannisters to be fixed

• Angled beam in BBQ area to be fixed

• Auto open front door options

• Bench press equipment

• Tim to investigate cage instead

• Ramps being slammed are breaking hooks

• Man message re ramp hooks

• Tim to finish quad lock mounts

• White tubs Tim to investigate multi grips

Findings of workplace inspections if any

• Nil

Issues to be considered by workers and management

• Next message give warning about small shoulder dollies

• Alex suggested warning about big days / training days night before

• Office staff to discuss

• Matt to book office meeting

Cranbourne Specific other business (Graeme report)

•  Breatho ordered, more to come

• New floor has been painted, lines to come

Other/new business

• Tim to book wardens for every day except Sunday

Toolbox representatives

• • • Thomas Lidgerwood

    • Sarah Driscoll (also official dog walker)

Meeting close and confirm date and time of next meeting

• 4th June

Actions:

Tim, Anthony, Lance to do truck checks Thursday

• Tim to book wardens for every day except Sunday

• Alex suggested warning about big days / training days night before

• Office staff to discuss

• Matt to book office meeting

• Man message re ramp hooks

• Tim to finish quad lock mounts

• White tubs Tim to investigate multi grips

• Bench press equipment

• Tim to investigate cage instead

• Angled beam in BBQ area to be fixed

• Auto open front door options

• New roller door entry procedure to be communicated

• Tim to investigate "day before move" email/SMS with reminders regarding empty fridge / parking etc

•  Matt will follow up fatigue managementquiz to make sure people complete

• Alex to email items to improve in bingo

• Sewing machine tables, BBQ tables & grease traps Matt to add to FM

• Shoulder dollies

• Tim to book next D&I committee meeting

• Segmented boxes imminent

• Ask people for their feedback on how the new depot systems work

Safety Walk Report

Safety signs:

• More to come but we'll try not to oversaturate.

Truck entry through the roller door:

• Getting the auto close function going will help with getting the 2nd mover out of the truck. This was mixed last week with quite a few passengers staying in the cab during parking.

• This will occasionally create "traffic jams" of our vehicles on Nelson St. We will need to add to training about what to do in this situation. This is pretty obvious (indicate, pull over, and check mirrors often) and most did a great job last week but Nelson St notorious for speeding and C.U.B. shenanigans. The truck entering needs to come up close to the door while their passenger goes in and opens the roller door. Line marking may help with this.

Parking within the depot:

• Morning warden has been useful but afternoon warden is also required. Especially if we're changing our parking plans. This role could be combined with the tub re-filling or cleaning. Will absolutely require training and the right candidates.

Walkway:

• Walkway use has been poor. A large part of this is due to the vehicles being spaced inconsistently. This would be improved with a warden and full line marking. (We could still use the temporary tape to achieve our thick lines, it comes in v. wide gauges).

• Barriers to impede driveway use a must.

• Perhaps go back to "1A, 1B, 2A, 2B..." parking to encourage use. In the "1A, 2A, 3A, 4A..." format the trucks that are already parked impede the direct route to the walkway.

  • Another pro to this approach is that the end parks can be filled earlier freeing up the exit for office parking.

  • Con is it makes the actual parking more difficult.

Driver training re: parking.

• 3 main points to make. Simple messaging to get across during induction as well as in video form for other staff.

1. Stay left in the driveway - visual cue is the speed bumps.

2. Turn in when the driver is in line with the far yellow marker of the bay you're parking in - VC is the far yellow line of the bay you're parking in. The bollard also lines up.

3. Exiting. Hard lock when the bollards are in line on the passenger side - VC the bollards lining up.
   
   
   

Upstairs:

• Bannister falls apart and has some sharp edges. RPL have been informed and are sourcing a solution.

• BBQ area diagonal beam - table to be placed underneath and perhaps decorated with plants or something for visibility.

Gym layout:

• Not ideal atm with the builders in but when panelling is complete we'll be able to tidy up and improve the layout of the undercroft area.

• Propose moving the gym to the wall where the bike hooks are currently to make a simpler pathway from keys and tubs to vehicles. Will still have to get tall interviewees to do their lift outside but worth the extra effort for these to simplify the path for staff.

Front door:

• Looking at options to make it easier to get bikes through the main entrance.

• "5 second magnet" compromise. Can we install a magnet that holds the door open for 5-10 seconds?

• Look into "Low energy" door opening options which just require a soft touch on the door before it opens and closes itself.

Not depot:

Ramps: Please stop slamming them home under the truck. This causes cracking at the top, deforms the ramp hooks which makes them wobble when in use and in turn deforms the truck hooks causing them to fail. Difficult to repair. Please find another way to put a satisfying end to the job. Are high fives back in fashion?