OHS 17-06-2025

Attendees

• Tim Bishop

• Graeme MacLean

• Lance Gannon

• Henry Osborne

• Thomas Lidgerwood

• Matthew Windsor

• Paul Deakin (remote)

• Jack Tandy

• James Walshe

Apologies

• • Oscar Paterson

  • Drizzy Evergreen

  • Jake Joyce 

  • Alex Morris

Nominate Chair person

• • James Walshe

Conflicts of interest if any

• Nil

Health & Safety reps update 

• No new safety incidents reported.

• Tiger tape trialed on truck edges—generally positive feedback.

• Proposal to conduct a short survey of staff using the trialled trucks.

• Suggestion to roll out tiger tape to all vehicles based on initial success.

• Discussion on using gloves for handling ramps, especially hot weather and to avoid splinters.

• Staff encouraged to submit incident reports when ramp edges are problematic.

Policy working groups updates:

Diversity & Inclusion Committee Report

• New draft policy awaiting feedback from next meeting

Safe Manual Handling

• Presentation from Matt.

• Key areas for improvement:

• Conduct risk assessments in five priority areas using WorkSafe templates.

• Fortnightly consultation sessions proposed with staff for feedback.

• Outcome: Fortnightly sessions will be scheduled with interested participants (Matt /Graeme / Thom / Lance  / Jack).

• Safety tips to be shared on internal messaging platforms

• Review of manual handling policies on the wiki is pending.

• Review existing policy

• Look at ways of engaging the Cranbangers

• Ways to prevent falls from back of trucks and ramps

• SWIMS based on official Worksafe document should be created

• Building site specific scenario recommendations

Fatigue Management

• Alba assisting

• Potential engagement with La Trobe Uni to apply APHIRM Tool (Participative Hazard Identification and Risk Management).

Discrimination Reporting Policy Update

• Original classification system (mild/moderate/severe) faced backlash.

• New version focuses on descriptive reporting and manager support.

• Includes psychological safety parity with physical safety.

• Awaiting group feedback before finalizing.

Privacy Move Policy

• Cranbourne team needs both privacy move protocol training and dynamic risk assessment refresher.

• Proposed to send Kenzie and Drizz to conduct training.

General Business

• First Aid Training

  • First Aid and CPR certifications are outdated.

  • Bookings will be made for all HSRs for re-certification.

  • Reminder that AED (defib) usage is part of training.

  • First aid training HSR's to be booked by JT in the coming soon-ness 

• Software & System Performance

  • Departure of in-house developer noted.

  • Recruitment underway with strong applicant response.

  • Aim to complete MVP (minimum viable product) this year.

• Office meeting to be organised MW

• CCTV Policy 

  • Draft being developed; OHS Committee will review and provide feedback before finalisation.

  • Policy being designed in line with EBA claim

• Toolbox Meeting Leadership

  • Rule established: If attending toolbox, be prepared to chair.

  • Injury summaries and learnings encouraged to be shared during toolboxes.

  • TL and GM generally prepared to fulfilll that jerb

• Start-Time Confirmation Text

  • TB has instructed AL to change it to “You are confirming that you’re fit to work and will be at the depot wearing uniform  and safety footwear signed on and ready to leave by your scheduled time”

• Anonymous Feedback Handling

  • Suggestion to formalise process and tone for addressing anonymous concerns.

• Training Video Initiative

  • $100 per training video, not cold hard cash, EFT. 

  • put on break

  • Videos must be created with customer permission and should not disrupt job flow.

  • eg getting in and of trucks, 3 points of contact

  • Must be ratified by group as effective training content.

• Hi-Vis Vest Deployment

  • High-vis to be made more accessible in truck cabs.

  • Staff reminded of responsibility to follow lawful and reasonable PPE directions.

• Discussion on additional hazards at residential job sites (e.g., poor access, lack of railings).

• Office staff meeting to be scheduled.

• Privacy move protocol and dynamic risk assessment to be addressed at Cranbourne.

• Reminder to update contact details in internal complaints policy.

• Ensure newsletter is unlisted from google crawlers

• Reconfigure gym equipment to avoid trip hazard

Safety Tip of the Month

• Chosen Tip: Tiger tape on truck edges & high-vis vests in cabs.

• Delivery via multiple platforms: Newsletter / Moving McMoveface / Everywhere

Injury report

• Lower injury rate than April.

• One ongoing case: lower back injury (16+ days lost time).

• Common injuries: sprained ankles, back strains.

• Notable incidents:

  • Worker with non-manual background injured lifting washing machine.

  • Injury near weights bench—recommend reconfiguration of gym layout.

  • Lost-time injury under review for follow-up even if worker no longer employed.

Next Meeting: 15th Jul 2025

Meeting Adjourned: 08:09