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OHS Committee Meeting: Tuesday 1 Oct 7am. MWAV Abbotsford meeting room
Attendees
Matthew Windsor
Anthony Perry
Graeme MacLean
Jack Tandy
Alex Morris
Oscar Paterson
Thomas Lidgerwood
Lance Gannon
Jake Joyce (remote)
Apologies
Henry Osborne
Sarah Driscoll
Tim Bishop
Paul Deakin
Acknowledgement of Country
Jack Tandy
Nominate minute taker
Matt Windsor
Nominate Chair person
Alex Morris
Conflicts of interest if any
Nil
Agree minutes of previous meeting
Agreed.
Management update
Shoulder dollies - ordered more, phasing out small ones - Tim has reordered. Placement in trucks is fine according to the OHS Committee
Small chemical safety storage cupboard ordered for cranbourne - Installed and filled
Replace grass with gravel (Cranbourne) - backlog - Anthony has investigated. JB is installing a fence, parking for XL truck is contentious. Jack to take an XL down to Cranbourne and test parking
Fix XL carpark - Tim to arrange digger.
Auto front door opener to be installed. Done. Door can close too quickly for staff with mobility issues (crutches for example). Motion-activated sensor could be considered?
Trey checking trucks on Tuesday's. This has been happening. Thom to be put on a depot shift to check this is progressing.
Thomas Ledgerwood / Trey ensuring all trucks are checked. Richie is happy with how this is going.
Privacy move phone staff require training - Lucy implored management to improve the speed of rollout. All phones staff have been trained, Road staff training booked for 22/10, to be delivered by Sasha and Driz
Large poster of stretches to be put up next to gym in Abbotsford. Has been done in Cranbourne. Jack to do.
Earlier start time and more prompting please (train the trainers) - Happening, with the exception of day 5. Extra reminder at end day of 4 about expectations for day 5.. PLEASE DO THIS MORE OFTEN!
Health & Safety reps update
Thom: its going well. Truck door stop rubbers have been replaced on most vehicles
Text to go out on windy days reminding staff to strap the door open. This needs to be added to induction as truck door stop rubbers can fail in high winds.
Stretching posters to be added
Policy working groups updates
Review of Workplace Health Safety Injury/Incident statistics and data
Ramps continue to be a source of injury at MWAV
Suggestions include: use visual cues to ensure alignment
Use good lifting technique when getting ramp in and out
Consider a flexible edge alignment eg tape, gaffer, plastic
Wider ramps?
Ramp rails that can be raised or lowered as required
Matt to get stats on ramp injuries for next meeting
Do ramp injuries occur more at time of day, or in certain ways?
Discrimination & Harassment Policy
Safe Manual Handling Policy
Privacy Move Policy
See Management Discussion above
Fatigue Management Policy
New, emerging or ongoing hazards or risks, new issues
Offsiders to exit truck at Nelson st and guide truck into spot. That has been happening and seems to be working well.
No pedestrian access signs to be put up More signage about staff remaining out of truck until cab has exited
Offsider to walk in front to the left of truck when exiting, gets in the truck at cooke st.
Shout loudly when guiding
Emerging WHS issues
Is there any kind of system to stop extremely dirty moves occurring?
Can we do things differently?
Antho: please check out “reporting an unsafe working environment” policy
Do we need more PPE? We have gloves in all tubs.
If you need gloves on a move, should you really be doing that move?
Staff should be directed to read that policy, and be empowered to enact it
No matter how sorry you feel for the customer, if a job is unsafe or unsanitary we shouldn’t be doing it
Findings of workplace inspections if any
Nil
Cranbourne Issues to be considered by workers and management
nil
WHS training needs of workers
Drafting WHS procedures for workplace
Any updates on legislation, codes of practice, guidance materials
Outstanding actions from previous meetings
Other/new business
One or two trainees feel they have been put on too many shifts. Please empower them to change their roster in the first couple of weeks of work.
Its been mentioned a couple of times about an OHS section in the man’s message. Please make sure items are added before Thursday of each fortnight
Ramp guide tips
Antho to write a short report
If you have any questions, add contact details of OHS committee members
Toolbox representatives
Tues 29/10. Oscar to speak at the next toolbox.
Jack to put Oscar in daily note
Meeting close and confirm date and time of next meeting
Meeting closed 0800.
Next meeting Wednesday 6 November 0700.
Actions arising
Actions arising
Tim Bishop
Earthworks Abbotsford. Tim to arrange digger
Richie Mansbridge
Concave mirrors at exit door to be installed
No pedestrian access signs to be put up
Jack Tandy
Offsider procedure for entry and exit to be communicated
Jack to take an XL down to Cranbourne and test parking
Large poster of stretches to be put up next to gym in Abbotsford
Staff should be directed to read the "Reporting an unsafe working environment" policy, and be empowered to enact it : Man's Message
Jack to put Oscar in daily note as speaker for next toolbox
Matt Windsor
Matt to get stats on ramp injuries for next meeting
Staff should be directed to read the "Reporting an unsafe working environment" policy, and be empowered to enact it
Add contact details of OHS committee members to OHS board
Anthony Perry / Jake Joyce
Mirrors need to be appropriately and safely demolished
Rear roller door needs love
Motorcycle guy will be given a special spot
New inspection to be done when workshop area done
Antho to write a short report
Alex Morris / Thomas Lidgerwood
Alternating the man message with an HSR message. Please make sure items are added before Thursday of each fortnight
Ramp guide tips
Alex to make a gas lift bed how-to vid next time he does one (phone staff, put him on it)
Sascha / Sarah
Sarah to add the BOM to homepage set
Crew to be warned about strapping back doors on windy days
Page updated
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