Toolbox 01-02-2026

1. Welcome & Introductions

• Acknowledgement of Country: Wurundjeri people of the Kulin Nation.
  
  

• Welcome to new staff and returning employees.
  
  

• Emphasis on supporting new team members and encouraging them to ask for help.
  
  

• Reminder to contact management (Matt, Jack, Sasha, Dylan, etc.) if support is needed on jobs.
  
  

2. Union (TWU) Update

• Union Meeting:
  
  

  • Friday at 4:30pm, Meeting Room (downstairs).
    
    

  • To be held monthly, on the Friday following toolbox meetings.
    
    

• TWU Diaries:
  
  

  • 10 pocket diaries for 2026 available.
    
    

• Enterprise Agreement (EBA):
  
  

  • Officially ratified by Fair Work and now in effect.
    
    

  • Policies arising from the EBA are being uploaded to the Wiki and InMotion.
    
    

  • Some policies to be discussed further at the upcoming union meeting.
    
    

• Reminder:
  
  

  • If called into a meeting with management, staff should contact the union (Alex or Paul) and not attend alone.
    
    

• Industry update:
  
  

  • Little Red Trucks are in early stages of unionisation.
    
    

  • National union structure remains in place, providing stronger legal backing.
    
    

3. OHS & Committee Updates

• Extraordinary OHS / D&I Meeting Held:
  
  

  • Addressed a specific incident and future committee structure.
    
    

• Diversity & Inclusion Committee Changes:
  
  

  • Will now be staff-led, with managers not directly on the committee.
    
    

  • Committee will report recommendations to management.
    
    

  • A Code of Conduct is being drafted for meetings and communications.
    
    

  • Nominations open for new committee members.
    
    

• Heat Policy Discussion:
  
  

  • Current approach includes:
    
    

    • Starting jobs earlier on hot days.
      
      

    • Rescheduling jobs where possible.
      
      

    • Sending rescue trucks to get crews off the road earlier.
      
      

    • Allowing heat breaks as needed.
      
      

  • No legislated temperature cutoff exists.
    
    

  • Feedback requested from staff on recent extreme heat days.
    
    

  • Proposal to run a workshop to review the heat policy and staff experiences.
    
    

  • Staff encouraged to submit suggestions to the OHS Committee.
    
    

4. Proposed New Staff Council / Committee

• Proposal to establish a new staff-focused body to discuss issues not covered by OHS or D&I.
  
  

• Intended focus areas:
  
  

  • General workplace improvements.
    
    

  • Training methods.
    
    

  • Social events.
    
    

  • Facilities and amenities.
    
    

• Desired representation:
  
  

  • Staff from different depots (e.g. Cranbourne).
    
    

  • Office staff.
    
    

  • Management.
    
    

  • HSRs.
    
    

  • Union representation.
    
    

  • Mix of new and long-term employees.
    
    

• Aim:
  
  

  • Improve workplace culture.
    
    

  • Create continuity ahead of future EBA negotiations.
    
    

• Meetings:
  
  

  • Approximately monthly, informal and social in style.
    
    

• Staff encouraged to express interest or ideas.
  
  

5. Shift Confirmations & Cancellations

• Shift confirmations and cancellations now being sent two days in advance where possible.
  
  

• Purpose:
  
  

  • Provide greater certainty.
    
    

  • Allow staff time to organise alternative work if required.
    
    

• Acknowledgement that:
  
  

  • There may be teething issues and increased messaging.
    
    

  • Staff should raise any confusion with management.
    
    

6. Policies & Wiki Access

• Draft policies now available on the Wiki:
  
  

  • XL loading.
    
    

  • Higher duties allowances.
    
    

• Staff encouraged to review and provide feedback.
  
  

• Wiki access tip:
  
  

  • Use an incognito browser.
    
    

  • Log in with staff ID XXXX@mwav.org and password.
    
    

7. Surveillance & Safety

• New surveillance signage installed as part of the EBA.
  
  

• Areas where trucks operate may include audio recording for safety purposes.
  
  

• New camera installed in the XL yard:
  
  

  • Currently not functioning reliably due to power issues.
    
    

  • Audio recording will be disabled for outdoor/public areas.
    
    

• Surveillance is intended for safety, not routine disciplinary use.
  
  

• Staff encouraged to raise any concerns.
  
  

8. Close

• Reminder to express interest in the proposed new staff council.
  
  

• Open invitation to raise questions, concerns, or ideas with management or union representatives.
  
  

• Meeting concluded.