OHS 16-09-2025

Attendees

• Tim Bishop

• Jack Tandy

• Gabriel Stibio

• Lance Gannon

• Jake Joyce 

• Thomas Lidgerwood

• James Walshe

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Apologies

• Alex Morris

• Matthew Windsor

• Paul Deakin

• Graeme MacLean

• Drizzy Evergreen

• Henry Osborne

• Oscar Paterson

Nominate Chair person

• Jake Joyce

Conflicts of interest if any

• Nil

Health & Safety reps update 

• No issues reported

Policy working groups updates:

Diversity & Inclusion Committee Report

• Change: Move to single front “HUMAN” print; retain original logo on back; discontinue separate WOMAN/HUMAN back prints to reduce SKU complexity/cost.

• Concerns: Perception/brand confusion; lack of documented consultation.

• Decision: Keep current print approach; explicitly invite feedback via open channels (incl. WhatsApp). Document the rationale and consultation record.

Safe Manual Handling

• Marble transport dolly: Design in progress; prototype/build pending; follow up with Windsor.

• Rails hazard: Risk of trolleys hanging from rails striking heads.

• Training—Fridge wrapping/strapping: Demo made; additional videos in progress; confirm distribution.

• Specialist gear: Open to acquiring gear usable without extensive specialist training for flagged jobs (e.g., large artworks). Must be trigger-driven (booking prompts) to ensure the gear is actually taken.

Fatigue Management

Privacy Move Policy

• Driz working on policy

• Session to be held at Abbotsford

General Business

Meeting Logistics & Etiquette

• Reminders: Send Monday afternoon reminders for Tuesday meetings.

• Virtual attendance: If attending remotely and being paid, camera-on expected for engagement/body-language cues. Attendees must signal intent to join virtually ahead of time.

Safety Footwear Compliance

• Approach: Graduated campaign—from encouragement and options to firm enforcement.

• Ideas: Stock a range of safety shoes; explore over-shoe safety caps; re-share prior “shoe types” comparison to aid choices.

• Expectation: Shoes worn in depot (not “put them on later”); progressive discipline for non-compliance.
  
  

Toolbox vs “Box” Meetings / EBA

• Keep this forum safety-focused; plan separate broader staff forums post-EBA finalisation.

Data & Analytics

Grafana Dashboard

• Developer (Mark) linking databases to a live dashboard to track injuries and related metrics.

What the Group Wants to Know (proposed KPIs/fields)

• Injury details: type, body part, severity (e.g., zero-day/LTI), avoidability flag (for later review).

• Job context: item type (e.g., fridge, marble table, archive boxes), dimensions/material, estimated weight, location constraints.

• Operational conditions: date/time, weather (rain/wind), surface conditions.

• Worker context: tenure, age bracket (for trends only), training status (induction complete? manual-handling refreshed?).

• Workload signals: hours worked in prior 7/14 days; shift type; season.

• Controls used: equipment taken/used (glass cups, dollies, marble trolley once available), team size, tail-lift required/used.

• Booking prompts: whether booking system flagged special equipment/extra staff (and whether followed).

• Outcomes: days lost, restrictions, return-to-work date.

Induction & Fitness

• Emphasise “don’t be a hero,” planning, and safe technique—especially for younger/less-experienced cohorts.

• Consider low-friction fitness education nudges; structured warm-ups debated (space/logistics constraints acknowledged).

• Punctuality: Reinforce on-time arrival; late arrivals impact meeting flow.

• Cranbourne staff flagged for dynamic risk assessment training.

Safety Tips of the Month

1. Do not hang trollies from rails/walls.

2. Always wear safety shoes.

• Delivery via multiple platforms: Newsletter / Moving McMoveface / Everywhere

Injury report

• August: fewer hours worked, but more injuries (several zero-day). Anecdotal link between seasonal shifts and injuries.

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