Roster policy

Roster Policy: August 2025

Shift confirmation order policy 

Moving staff will be allocated on to future shifts in the following manner

1. Permanent staff standard days of work

2. How busy a day of work is likely to be (e.g. Friday first, Sunday last)

3. Driving characteristics (XL licence > Licence > No Drive)

4. Number of days already assigned that week

5. Staff who made themselves available first

6. Seniority

Shift cancellation policy  

Where required, staff will be cancelled from future shifts in the following manner

1. Ask for staff to take a day off and assign

2. AWOL previous day

3. Take off staff who were sick the previous day and said they would confirm with the office that they have recovered but have not yet done so.

4. More rostered shifts than requested. 

5. Staff with unreasonable (redefine) shift requests (e.g: “MUST be back at the depot by 1pm”)

6. Take off staff who most recently made themselves available

7. Take off staff listed for the exact number of shifts requested, not distinguishing between staff working 5/5, 4/4, 3/3, 2/2, 1/1 days

8. Try not to cancel staff 2 days in a row. Where possible, days off should be shared equally across the staff base

9. Take off staff listed as “No Drive”

10. Take off newest staff members

11. Shift confirmations and cancellations to be sent out by 6pm 2 days in advance

Note: 

- Man With A Van reserves the right not to offer a shift to any casual employee.

• Trainees must be given an opportunity to complete training on weekdays

• Consideration should be given to the difference between “I’ve asked for a day off” and “I’ve been forced to take a day off”

• Number of days requested function needs to be better publicised and explained

• Arrival time performance - note this is not currently available data

Rostering policy:  

Weekly rostering up to required numbers per day

• On the Monday of Week 1, staff are rostered for Week 3. Roster numbers are based on the current week’s requirement.

• This may be changed depending on circumstance (e.g. public holidays, school holidays)