OHS Committee Meeting Minutes

Date: 18 May 2026
Time: Commenced 7:30am – Closed 8:10am
Location: Abbotsford Meeting Room
Meeting Type: OHS Committee Meeting

Attendees

• Matthew Windsor (Chair)

• Jack Tandy

• Jake Joyce

• Thom Lidgerwood

• Alex Morris

• Nick Reich

• Skylar

• Maxx Gilbert (joined later)

• Chris MacIsaac (joined during meeting)

Apologies

• Paul Deakin

• Henry

• Maxx Gilbert (initially absent)

1. Previous Minutes

Previous meeting minutes were reviewed.

Resolution

• Minutes accepted.

Moved: Jake Joyce
Seconded: Thom
Carried

2. Management Injury Report

Matthew Windsor advised the April injury report had not yet been completed and would be published by Tuesday 19 May for discussion via chat.

Action

• Matthew Windsor to publish April injury report by 19/05/2026.

3. Industrial Sewing Machine Handling

Update provided regarding investigation into safe handling procedures for industrial sewing machines.

• Contact had been made with Sister Works regarding filming safe handling demonstrations.

• Awaiting response before organising demonstrations and training material.

Action

• Matthew Windsor to continue follow-up with Sister Works and coordinate filming.

4. Marble Table Trolley

The marble table trolley continues to be useful operationally.

Discussion included:

• Proposal for a second trolley at Cranbourne.

• Current budget limitations preventing immediate purchase.

• Existing trolley available for all teams upon request.

• Possible improvements including wheel-locking mechanisms and protective corner padding.

• Suggestion to improve staff awareness through office prompts and notes.

Actions

• Matt to continue investigation into trolley modifications with Richie.

• Add trolley availability reminders into office job notes/prompts.

• Jack Tandy to test trolley use with shoulder dolly and report findings.

5. Three-Month Driver/Staff Review Program

Max provided an update on the rollout of the three-month assessment/training review process for newer staff.

Program includes:

• Staff running a full workday under supervision.

• Assessment of:

  • driving

  • signalling

  • customer communication

  • reversing

  • operational competency

Positive feedback had been received from staff including Jake and Rob Greenway.

Action

• Maxx to continue rollout of assessment program.

6. Committee Membership Changes

Resignation of James Walshe

James Walshe formally resigned from the committee.

Resolution

• Motion passed thanking James Walsh for his service as HSR.

Carried unanimously

Appointment of Chris McCazack

Chris MacIsaac nominated to join the OHS Committee.

Resolution

• Chris MacIsaac accepted onto the committee.

Carried unanimously

7. Mental Health First Aid Training

Committee members discussed recent Mental Health First Aid training.

Key points:

• Training focused on responding to mental health incidents.

• Emphasis on early support rather than diagnosis.

• Committee acknowledged the organisation now has five trained Mental Health First Aiders.

Discussion highlighted:

• Importance of psychological safety.

• Encouraging staff to seek support where needed.

8. Electrical Safety Incident

Committee extensively discussed a recent electrical incident involving unlicensed electrical work.

Concerns raised included:

• Use of makeshift electrical wiring.

• Unqualified staff involvement.

• Potential legal and safety breaches.

• Lack of communication following the incident.

• Need to identify any other unauthorised electrical modifications onsite.

Committee discussed:

• Importance of only qualified electricians performing electrical work.

• Availability of qualified electrical staff members within the organisation.

• Potential need for inspections and review processes.

Resolution

The committee formally issued a reprimand regarding unlicensed electrical work.

Motion stated:

• The OHS Committee reprimands Tim Bishop for undertaking unlicensed electrical work.

• Any future incidents involving unlicensed electrical work or directing others to perform such work may be referred to WorkSafe.

Moved: Nick
Seconded: Chris
Carried unanimously

Actions

• Investigate whether additional unauthorised electrical work exists onsite.

• Consider scope of electrical safety inspections and testing.

9. Stretch Club & Preventative Physio

Committee discussed improving uptake of stretching and injury prevention practices, particularly at Cranbourne.

Discussion included:

• Making stretching part of daily routines.

• Importance of senior staff participation.

• Sharing injury stories to promote preventative behaviours.

• Need for improved training resources and demonstration videos.

Suggestions included:

• Staff testimonial videos regarding injuries and recovery.

• Updated stretching demonstrations.

• New posters and visual materials.

Actions

• Maxx to consider strategies for improving participation at Cranbourne.

• Investigate development of updated stretch training videos.

• Consider staff injury-awareness testimonial videos.

10. Ramp Visibility Safety Suggestion

Suggestion raised to improve truck ramp visibility using tape markings on truck roofs/floors to indicate ramp width.

Action

• Trial tape markers and report findings back to committee/chat.

11. Psychological Safety

Committee discussed incorporating psychological safety as a standing OHS agenda item moving forward.

Discussion acknowledged:

• Growing importance of psychological safety within workplaces.

• Mental health initiatives as an initial step.

Action

• Add psychological safety considerations into future OHS discussions.

12. First Aid Kit Restocking

Concern raised regarding missing bandages in first aid kits, particularly in XL trucks.

Discussion identified:

• Kits may not be regularly checked due to permanent placement in vehicles.

• Cranbourne praised for strong equipment and first aid restocking practices.

Resolution

Committee formally commended TJ for consistent restocking and maintenance work at Cranbourne.

13. Wet Weather Driving Safety

Suggestion made to include wet weather driving reminders in newsletters/messages.

Discussion noted:

• Increased risk of trucks sliding/spinning in wet conditions.

• Need for adjusted driving practices during rain.

Action

• Include wet weather driving reminders in staff communications.

14. Additional Depot Bin

Suggestion raised for an additional rubbish bin near truck parking area to encourage proper disposal of rubbish.

Action

• Investigate feasibility of additional bin placement.

15. Customer Safety Communication Phrases

Committee revisited development of standard phrases for staff when declining unsafe customer requests.

Examples discussed:

• Unsafe lifting requests

• Balcony lifts

• Oversised stair carries

• Washing machine connections

Goal:

• Improve staff confidence and psychological safety when refusing unsafe work.

Actions

• Staff to submit two suggested phrases each by Friday.

• Jack to place reminder into group chat.

16. Washing Machine Connections

Clarification discussed regarding washing machine disconnection/reconnection.

Committee acknowledged:

• Officially not covered work.

• Staff may assist at their discretion where safe.

• Customers should be informed assistance is not covered by company liability.

Key phrase agreed:

• “This is not covered.”

Discussion also suggested potentially advising customers during booking stage.

17. Booking & Item Classification Issues

Concerns raised regarding:

• Incorrectly booked pianos

• Billiard/snooker tables

• Surgical/autopsy tables

• Other specialised heavy items

Committee noted importance of accurate booking information and office communication.

18. Next Meeting

Next meeting to be scheduled for 22-June 2026.

Meeting Closed

Time: 8:10am

Attendees:

Jack Tandy, Jakey Joyce, Thom Lidgerwood, Skyler, Nick, Maciej, Alex Morris, Maxx Gilbert (7:17), Paul Deakin 7:27

Apologies:

Henry Osborne

⸻

1. Opening

Paul Deakin opened the meeting and chaired proceedings.

2. Previous Minutes

The minutes of the previous meeting were reviewed. Jack moved to accept, Thom seconded. 

Resolution:

Previous minutes approved without objection. Thom and Jake abstained. 

3. Management Injury Report – March. 

Matt hasn't done his work. He will publish report by Tues 19/5. 

4. Industrial Sewing Machine Handling

.

5. Marble Table Trolley

Resolution:

A second marble table trolley will be investigated for Cranbourne. Not currently financially viable, but available for delivery when required on the job. 

Action:

Add question mark to items requring marble, suction cups etc

Matt to keep modifying with Richie. 

6. New business for discussion: 

Electrical incident:

• Report delivered by Tim

• 
  

3 Month newbie exam

• currently being rolled out by Jack

• Also for new cranbournites

• 
  

Note:

Maxx is expected to provide an update at the next meeting following training.

7. HSR Update, changes to HSR committee

• Skyler has been voted in unanimously as Abbotsford HSR

• Chris MacIsaac voted onto the OHS committee

• James Walsh has resigned.

Maxx Gilbert is now the HSR for Cranbourne and has been enrolled in the required HSR training course in June.

Mental Health First Aid training - Steering Healthy Minds

• Matt, Nick, Alex, Maxx attended

• Nick gave short report

• 
  

8. Three-Month Exam for New Staff

Jack Tandy provided an update on the Lifters Guild proposal for a three-month competency exam for new staff.

Purpose

• To reinforce learning after the initial five-day induction.

• To identify workers who may need further support.

• To improve competency, consistency and safety.

Proposed structure

• A practical assessment where the trainee leads the day.

• Observation by a trainer against a competency checklist.

• A written assessment covering operational knowledge, including driving, signalling, customer interaction, payments and damage guarantee procedures.

The committee agreed that OHS should provide input into the safety components of the assessment.

Actions:

• Jack to circulate the working draft document.

• A subcommittee meeting to be organised to finalise the safety and competency components of the three-month exam.

9. Electricity Incident – Abbotsford Depot

Tim has provided a report on what happened. 

• Not clear why a device was required to do this

• Against workplace health and safety law to do electrical work 

• Power cut is the best outcome here, could have been very different

• This is a major incident and should not have had to take many months to get a report on

Jack moves that MWAV accept that - "Do not perform or allow any electrical work involving 240V unless a qualified electrician is doing it."

OHS committee would like to know how we can find out if there is any other unlicenced electrical work in the Abbotsford depot and how it can be rectified.

Matt to investigate an electrical safety inspection before next meeting

Nick proposed a motion "OHS committee issues a repriimand to Tim Bishop for doing unlicneced electrical work, and warns Tim that he himself or if he directs anyone else to perform unlincenced electrical work that the OHS committee will report it to Worksafe". Moved by Nick, seconded by Alex, voted unanimously. 

Stretch Club

• Stretch Club in Abbotsford is continuing weekly and gaining momentum. Needs to be well promoted. 

• Cranbourne’s version has not had the same engagement.

Preventative physio

• The committee discussed the possibility of bringing in a physio or offering some form of regular preventative body-check or triage service. Oscar’s interest in contributing to this area was noted. The idea was well received and may be explored further. 

Cranbourne preventative physio

• unsure how to get buy in from older staff

• Nick has proposed a scare campaign from older staff who have been injured

• Sharing stories could be the first way to get staff in

• Info session on why its important to start it off

• Jack to investigate shooting a video on the above

• New stretches to be published at Cranbourne

Ramp safety: Alex Morris

• Put tape on the roof and floor showing the width of the ramp. Jack and Alex to test this out today. 

How to incorporate psycholoigcal safety into the OHS committee: Skyler newton

• Should be a standing agenda item

First aid kits in XLs aren't getting checked regularly enough

• make sure this happens more regularly

Jake - Driving safety in wet weather. 

• this should be in the next newsletter

• should go out as a text on a rainy morning

Jake: Bin should be down the back of the Abbotsford depot so furthest trucks get cleaned out

Jack: Development of phrases to help customers understand safety

Action: all OHS staff to provide 2 phrases to the OHS chat to help in difficult situations. 

Alex: The bit in the newsletter about not plugging in washing machines - what's the go? Is it a hard no, or...

JT: "I can do it for you, however you must be aware that its not covered by MWAV"

Phone conversation and question mark to discuss washing machine unplugging and replugging

12. Next Meeting

The next OHS Committee meeting is scheduled for approximately four weeks’ time.

Proposed date:  22 June 2026

⸻

Action Items

• Matt to coordinate an industrial sewing machine safe-handling video.

• Matt to investigate and source a second marble table trolley for Cranbourne.

• Matt to investigate the Abbotsford electricity incident and provide an update.

• Jack to circulate the three-month exam draft.

• Subcommittee to meet and finalise the three-month exam content.

• Further discussion to be held with Oscar regarding preventative physio support.