OHS Committee Meeting Minutes

OHS Committee Meeting Minutes

Location: MWAV Abbotsford meeting room

Date: Friday 19 June 07:00 

Attendees

Nich Reich

Chris MacIsaac

Alex Morris

Thom Lidgerwood

Maciej Radny

Skyler Newton

Matt Windsor

Apology

Jake Joyce

Rob Greenway

Henry Osborne

Not here: 

Maxx Gilbert

Jack Tandy

Actions arising: 

• Video links not appearing in private notes enough. Will be discussed at office meeting. Same for marble table / slab trolley

• Also discuss script for Disability Support moves

• How to videos should be showing on downstairs

• Skyler to write short mans message section, should include video link

• Matt to get a marble table for video and practice

• Matt to follow up with Richie about wheels on slab trolley

• Jack to provide an update to the OHS committee and Lifters Guild on the whereabouts and final content of the 3 month exam. Is this happening at the moment?

• Matt to negotiate with Oscar around a video / how to of physio preventative support

• Matt to include information on “what to do when you’re injured, and what to do when you’re “a bit sore” “. 

• Matt to email and debriefing with past V1 movers

  • Add private notes to all V1 moves

  • Maintain register of happy V1 movers

• Proposal on customers travelling in the truck

• Matt to review past injury data from last 2 winters to see if there are any learnings

• We are overdue for a train the trainer session - Jack to look at and implement

• Alex to work with Jordan and publish in the next mans message in the OHS section of Jordan’s tailgate tip

• Skyler construction site questions

  • Ear protection in the box

OHS Committee Meeting Minutes

Date: 19 June 2026

Time: 0700
Chair: Matt Windsor
Minutes: Matt Windsor

2. Acceptance of Previous Minutes

The minutes of the previous meeting were reviewed.

Resolution:
Previous minutes accepted as a true and accurate record.

Moved: Committee
Carried: Unanimously

3. Actions Arising

3.1 Industrial Sewing Machine Safe Handling Video

• Video production was delayed due to scheduling issues with the moving team.

• Filming has been rebooked for the following week.

• A suitable filming location has been secured with access to sewing machine tables.

Action: Matt to coordinate filming next week.

3.2 Safety Video Promotion

Discussion regarding the effectiveness and visibility of existing safety videos.

Key points:

• Video links are not consistently being included in private notes.

• Videos previously displayed on depot screens attracted more engagement.

• Safety videos should be displayed more frequently on depot screens.

• Consider adding safety content to the company newsletter ("Man's Message").

Actions:

• Office team to increase use of video links in private notes.

• Safety videos to receive greater screen rotation.

• Skyler to prepare a short OHS section for the company newsletter and collaborate with Tom and Max Gilbert.

3.3 Marble Table Trolley

• A second marble table trolley has not been purchased due to financial constraints.

• Existing trolley remains available to all teams upon request.

• Concerns raised that staff may not be aware of its availability.

Actions:

• Office team to ensure trolley requirements are noted on relevant jobs.

• Matt to raise awareness at the upcoming office meeting.

• Follow up sourcing a marble table for training and testing purposes.

• Follow up with Richie regarding wheel-locking modifications.

3.4 Electrical Incident Investigation

• Discussion continued regarding the recent depot electrical incident.

• No evidence that the incident met the threshold for mandatory WorkSafe notification.

• Committee noted the importance of consulting qualified personnel when electrical issues arise.

Actions:

• Remind management that qualified electrical advice is available internally.

• Continue monitoring and documenting incidents appropriately.

3.5 Three-Month Assessment

• Jack has not yet circulated the draft three-month mover assessment.

• Committee expressed concern regarding delays.

Action: Jack to provide update on status and implementation of the three-month assessment.

3.6 Preventative Physio Support

• Preventative physiotherapy services remain on hold due to budget constraints.

• Alternative options discussed, including recorded exercise/stretching content featuring Oscar.

Action: Investigate feasibility of recorded preventative physiotherapy content.

3.7 Injury Reporting Information

Discussion around staff uncertainty regarding injury reporting and available support.

Action: Include guidance in the company newsletter covering:

• What to do when injured.

• Difference between injury and general soreness.

• Available support and claim processes.

4. Health and Safety Representative (HSR)

Abbotsford HSR Appointment

Committee confirmed support for Skyler Newton as Abbotsford Health and Safety Representative.

Action: Skyler to continue pursuing HSR training options.

5. Disability Support / NDIS Moves

A detailed discussion occurred following a recent move involving:

• Potential client violence.

• Drug paraphernalia.

• Poor hygiene conditions.

• Limited advance notice to movers.

Key Outcomes

• Need for improved booking procedures.

• Need for better identification of disability support and agency-managed moves.

• Safety, hygiene, and support arrangements should be identified before booking.

Proposed Script Topics

• Who will be present at pickup and delivery.

• Contact details for support workers/case managers.

• Hygiene concerns.

• Known behavioural risks.

• Safety procedures if incidents occur.

• Payment arrangements.

• Property condition and accessibility.

Additional Discussion

• Investigate whether becoming an NDIS-registered provider is feasible and beneficial.

Actions:

• Develop disability support move booking script.

• Raise discussion at office meeting.

• Investigate NDIS registration requirements and business implications.

6. V1 (Single Mover) Jobs

Chris raised concerns regarding:

• Fatigue and injury risk.

• Lone-worker safety.

• Welfare checks.

• Potential isolation during incidents.

Discussion

• Current V1 jobs are limited to small, manageable item lists.

• Approximately 15 V1 jobs completed since May.

• Most jobs involved boxes, paintings, small furniture, plants and similar items.

• Committee agreed that welfare monitoring remains important.

Outcomes

• Obtain feedback from movers who have completed V1 jobs.

• Maintain strict assessment of job suitability.

• Continue opt-in approach.

• Explore maintaining a register of movers interested in V1 work.

Actions:

• Survey movers who have completed V1 jobs.

• Investigate creation of V1 mover register.

7. Customers Riding in Trucks

Discussion regarding customers travelling in company trucks.

Key Issues

• Current practice places decision-making pressure on movers.

• Need for clearer policy and communication.

Action: Add customer travel policy review to next meeting agenda.

8. People & Culture Survey

• Survey has been redesigned.

• Revised survey expected to be distributed shortly.

• All staff will be invited to participate, including those who completed the previous version.

9. Cranbourne Depot Update

• Staff have been advised regarding planned changes to the Cranbourne depot.

• Operations will continue from an alternative location.

10. Injury Statistics Review

Summary

• Injury numbers remain relatively low.

• Hours worked have decreased significantly, affecting comparisons.

• Injury types remain consistent with historical trends.

Key Observations

• Ramp-related injuries continue to feature prominently.

• Trolley use remains associated with several incidents.

• Some injuries involve previously affected body parts.

• Positive return-to-work outcomes noted for injured workers.

Discussion

• Need for continued focus on:

  • Ramp safety.

  • Tailgate safety.

  • Trolley handling.

  • Refresher training.

Actions

• Review winter injury trends from previous years.

• Publish Jordan's tailgate safety tip in OHS communications.

• Jack to investigate scheduling a Train-the-Trainer session.

11. Construction Site Moves

Concerns raised regarding moves occurring on active construction sites.

Discussion

Need to identify:

• Site completion status.

• Access issues.

• Safety hazards.

• Whether work is more appropriate for personnel with construction-site qualifications.

Action: Add construction-site screening questions to booking procedures.

12. Hearing Protection

Discussion regarding exposure to:

• Construction noise.

• Angle grinders.

• Street works and other high-noise environments.

Action: Investigate adding disposable earplugs to truck safety kits.

13. Ramp Safety Improvements

Discussion regarding possible improvements to reduce slip and fall risks around truck ramps.

Action: Alex to discuss potential ramp grip improvements with Richie.

14. General Business

No further business raised.

15. Meeting Close

Meeting closed: Approximately 8:10 pm

Next Meeting: To be advised.